CONSTITUTION AND BY-LAWS OF WORLD WIDE AMATEUR RADIO GUILD INC.
Adopted by unanimous Board Vote 2017-12-14
Jason Ford, President
Wayne Cornish, Vice President
Roy Miller, Secretary
Gareth Jackson Director
John Crawford, Director
Robert Cowdrey, Director
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of a not for profit association of persons commonly interested in Amateur Radio, constitute ourselves the World Wide Amateur Radio Guild Inc, also known as TheGuild, and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism, and individual operating efficiency, and to so conduct group programs and activities as to advance the general interest and welfare of Amateur Radio in the world.
Article I. Membership
All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the board shall provide in its By-Laws.
Membership may not be denied because of race, creed, color, religion, gender, sexual orientation, political affiliation, marital status or any other reason that would be biased or prejudicial.
Section 1. Amateur Radio Modes
ALL licensed Amateur Radio Operators are welcome to join us on any mode of communication available. IARU ETHICAL OPERATIONS STANDARDS are used by our members on all modes. Always follow the rules as required by the licensing authorities in each respective country. Stations requesting to join us will be instructed to visit our current database web link. Once this information is received and verified, the board or its designee will register the applicant as a member, and ensure that the name and call sign is displayed as CALLSIGN – NAME.
Section 2. Non Licensed Modes
Visitor stations are allowed to transmit and receive on our channels for three days. During this three day period, visitors will be instructed by any administrator available to visit our current database weblink. Once this information is received and verified, the board or its designee will register the visitor as a member, issue an organizational call sign if required, and ensure that the name and call sign is displayed as CALLSIGN – NAME.
Section 3. Removal from TheGuild
Voluntary resignation from TheGuild shall require a waiting period of 60 days before any future consideration to reapply.
Article II. Officers
Section 1. Officers
The officers of this organization shall be President, Vice-President, , Secretary, and three Directors.
Section 2. Election
The officers of this organization shall be a permanent governing body of Licensed Amateur Radio Operators. In the event of a vacancy, the officers will vote on a replacement for said vacancy.
Section 3. Term of Election
Officers will continue in their positions as long as desired. Officers may be removed for cause by special election of the remaining officers.
Section 4. Eligibility
In order to hold an office an individual must be a member in good standing and hold a valid Amateur Radio license.
Section 6. Resignation
Any officer may resign his/her position in writing at which time all records and assets of the organization will be turned over to the President or Vice President.
Section 7. Removal of Officers
Officers may be removed from office for cause, upon written petition of six (6) or more licensed amateur radio members presented to the President or Vice President. After investigation, the petition will be presented to the officers at the next regular meeting and voted on by the officers. Removal of an officer requires a 75% vote of the administration team.
Article III. Duties of Officers
All officers will be familiar with all policies and procedures, and all Terms and Conditions of various modes of operation.
Section 1. President
The President shall preside at all meetings, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.
Section 2. Vice President
The Vice-President shall have full executive authority and shall assume all the duties of the President in his/her absence. In addition, he/she shall organize group activities, plan and recommend on air events and advance club interest and activity as approved by the officers. He/she shall perform all other duties pertaining to this office as decided by the officers.
Section 3. Secretary
The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, and assist in correspondence as needed by the officers. He/she shall prepare the agenda for all officer meetings at least 24 hours before said meetings. The meeting agenda shall be delivered by email to each of the officers. He/she shall keep the Net Activity Logs up to date and available for all members.
Section 4. Directors
Directors shall be tasked with various responsibilities and duties, as deemed necessary by the board. These positions will assist in policy and procedure implementation, and have a full vote for all proposals at board meetings.
Section 4. New Directors (Non-Board Positions)
Section 4.1. Existing Board can/will recommend new task based directors as needed, i.e.: Net Manger, Education Director, New Membership Director, etc. Adoption procedure same as that for any floor proposal. These are not Officer positions. Directors may be asked to attend Monthly Leadership Meetings as required or needed, but will not have a vote on any proposals
Article IV. Meetings
The By-Laws shall provide for regular and special meetings of the board. At meetings, a minimum of four (4) of the officers shall constitute a quorum for the transaction of business. Robert’s Rules of Order shall govern proceedings.
Section 1. Leadership Team Meetings
Section 1.1. Meetings will be once per month occurring on the second Sunday of each month, or as deemed appropriate by the Board.
Section 1.2. Regular Monthly Leadership Team Meetings will end no later than one (1) hour from roll call time. Items or issues not complete within the time limit will be deferred to the next monthly meeting. Special and/or emergency meetings should not last more than the stated intended time.
Article V. Membership Assistance
The group will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from group member stations. The group shall also maintain a program to foster and guide public relations.
Article VI. Dissolution of The Group
Section 1. Termination of Operations
In the event that the Officer Board votes that the organization should be dissolved, the motion for dissolution must receive more than two thirds vote of the full membership to pass.
Section 2. Disposition of Assets
The Board of Directors shall handle the disbursement of all assets of the organization. No member or group of members shall receive benefit from the assets.
Article VII. Amendments
The By-Laws may be amended by a majority vote of the board. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been noticed by email or other electronic means of the intent to amend the By-Laws at said meeting.
Article VIII. General Operating Procedures
Section 1. General Non-Licensed Modes Usage Guidelines
Section 1.1. When entering a channel that is in use, give your callsign and wait until you have been brought into the conversation.
Section 1.2. All users speaking on the channels must give their call sign at least every 10 minutes, or in accordance with rule of the transmitting station country.
Section 1.3. No operators under the age of 18 on any of our non-licensed modes of communication.
Section 1.4. In compliance with IARU Standards, please use English when communicating internationally.
Section 1.5. List of PROHIBITED PRACTICES
Section 1.5.1. Use of profanity or display of obscene photos.
Section 1.5.2. Discussions of religion, gender and/or ethnic origin, or politics.
Section 1.5.3. Playing music or sound effects.
Section 1.5.4. Recruitment of members or guests to join nonaffiliated channels or groups, regardless of mode or method. Recruiters will be removed and blocked!
Section 1.5.5. Unauthorized RF linking or gateways.
Section 2. Additional Usage Guidelines
Additional usage guidelines for our various modes of operation will be governed by the Terms & Conditions of the various modes if applicable, and will be available publicly.
Section 2. TheGuild Net Meetings Schedule
Section 2.1. TheGuild Nets for the purpose of education, training, and fellowship will be operated as indicated on our website. The frequency and times can be changed at future times as practicality dictates.
On behalf of the Board of Directors of World Wide Amateur Radio Guild Inc., the President of the Corporation certifies that the above Constitution and By-Laws is a true and correct copy as was duly adopted by unanimous vote of the entire Board of Directors on December 14, 2017.
Jason M. Ford, W4JMF, President